February 23 Board Meeting/Strategic Meeting Minutes

MOKSACVPR Board Meeting / Strategic Planning

February 23, 2023

Attendees:

Present: Sandy Abbott, Karen Ashworth, Kelly Barnes, Carolyn Beard, Amy Choitz, Dawnie Ellison, Stephanie Gerlach, Tiffanie Holman, Sonny McNeilis, Tedd Walsh, Tricia Walsh

Proceedings:

Meeting called to order at 1115 by Tricia Walsh
January meeting minutes sent via email. Motion made by Carolyn Beard to approved as written. Seconded by Amy Choitz. Approved unanimously.

New Business:

Send any report that needs added to google drive to the [email protected]. (e.g., vendor logos, expense reports, minutes, etc.)
Board agreed to no change in meeting time. Will continue to meet first Tuesday at 0700. Education will meet third Tuesday at 0700.

Committee Reports:

Basket Raffle / Door Prizes:
- Motion made by Carolyn Beard to gift the raffle money to “Care Beyond the Boulevard”. Motion seconded by Sonny McNeilis. Passed unanimously.
- Venmo will be available. Amy will print QR code.
CEU’s:
- Carolyn and Dawnie working on
- Must attend full conference to get full CEU’s.
- Add note to agenda that “if CEU certificate is not picked up after conference, you will not be provided one at a later date”.
Other:
- Breastfeeding room
- Bags: lanyard, heat pack, vendor bingo cards, map update card
- Extension cords: St. Joseph will provide. Dawnie will just need amount needed.
- PowerPoint: Karen / Tiffanie (Amy will send previous)
  - CEU certificate info
  - Call to join MOKS.
  - Reminder for map updates
  - Regional meeting promotion on our website and Facebook
- Printing items:
  - CEU certificates: Carolyn / Dawnie
  - Evals: Carolyn
  - Agendas: Amy
  - Bingo Cards: Sonny
  - Map update cards: Karen

Communications—Stephanie Gerlach
- Add request for Member of the Year nomination to email blast and Facebook.

Strategic Planning 2024-2025

Strategic Plan—Motion made by Tricia Walsh to change from Strategic Plan to Strategic Statement. Motion seconded by Carolyn Beard. Approved unanimously.
- All members write a strategic statement and send to Tricia via email.

Review of Bylaws—Tricia Walsh made a motion to approve the following changes of bylaws. Motion seconded by Tedd Walsh. Approved unanimously.
- Article I-Section 2: Membership Dues—add “in accordance with AACVPR affiliate agreement”.

Article III-Section 3: Membership Benefits
- “Current MOKSACVPR membership directory through joint affiliate membership on AACVPR website
- No change in bylaw. However, we need to promote regional meetings. We will post date / place of event to website and Facebook page.
Article IV-Meeting of Members—The annual Business Meeting of the Association shall be held in conjunction with the Association’s annual education meeting or other date as designated.

Article V-Section 4: Election of Officers— “Slated officers may only hold the same office for two successive terms unless agreed upon by 75% Board of Directors
Article VII-Section 2: Membership & Communications Coordinator—Will need access to website to update member list.
Article VII-Section 3: Nominations Coordinator—eliminate position and transfer duties to past-president.
Article VIII-Section 2: Reimbursement of Expenses
- “Current President and appointed designee will be eligible for reimbursement of approved expenses to attend AACVPR Annual Conference, dependent upon current minimum assess balance of $15,000.”
- “Representatives selected by the Board of Directors will be eligible for reimbursement of expenses to attend Day of the Hill in Washing ton, D.C, dependent upon current minimum asset balance of $15,000.”
Article XI-Section 1: “Amendments of these bylaws may be initiated annually, reviewed, and approved by the Board of Directors and posted on the website for membership viewing at minimum biannually.

Board meeting: March 5, 2024 at 0700

Education meeting: March 19, 2024 at 0700

Minutes submitted by Tiffanie Holman