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June 12, 2018 Board Meeting Minutes

MOKSACVPR Board Meeting

June 12, 2018


Attendees:  Carolyn Beard, Amy Choitz, Leann Dickson, Debbie Dorshorst, Tiffanie Holman, Jennifer Newman, Loretta Thomas, Tedd Walsh, Tricia Walsh  




Meeting called to order at 0700 by President Amy Choitz


May 2017 meeting minutes approved


Committee Reports:


  • Treasurer’s Report–Jennifer Newman
    • Checking:  $27,251.55, Savings:  $14,008.55
      • $500 rebate coming thru from AACVPR insurance


    • Conference Financials sent via email


    • We need to find a way to make forms / expense reports easier.  Would like to find an electronic process.
      • Discussed possibility of laptop loaded with MOKS reports, documents, email, Google Drive, etc. that would be passed from treasurer to treasurer.  Table for future meeting
      • We currently have a flash drive that contains spreadsheets for treasurer


  • Education –Carolyn Beard / Tedd Walsh
    • Vendor agreement
      • LeAnn to look at these and make appropriate changes


  • Speaker agreement
    • Carolyn will review and make appropriate changes.  
      • Add reimbursement form to agreement.


  • Roadshow
    • In place of summer conference, board members take information to different areas of KS and MO and hold small group sessions.
    • Details will be worked on in education committee meeting


  • Communications/Website – Amy Choitz / Tricia Walsh
    • Website
      • Updated with conference pictures and Save the Date for next conference
      • Review board member position data—Need Sandy’s information
        • If you have any changes, let Amy know


  • Communication
    • California received Member of the Year award for their involvement and recruitment on social media.


  • Standards & Issues – Leann Dickson / Debbie Dorshorst
    • Suggestion made to speak about regulatory page and FAQ questions on AACVPR website at our next conference.
  • Nominations—Tricia Walsh
    • 2019 positions—President Elect, Treasurer


  • Certification – Carolyn Beard
    • Next meeting is in September following annual meeting.


Old Business:


  • St. Louis area interaction
    • Carolyn emailed Nancy Houlihan regarding interaction with St Louis area.  Nancy responded mentioning St Louis’ discussion of possibly wanting to merge with MOKS in future.  

Attendance is down in their area and they would welcome our appearance in St Louis area. They currently have a new president and Nancy is looking at retiring in next 6-8 months.  Amy will reach out to new president.


  • Strategic Plan
    • What is California doing on their social media?
    • Amy to reach out to new president of St Louis area
    • Connection with Graceland University
    • Student involvement—if you have any contacts, email LeAnn information


New Business


  • Chicago Leadership conference
    • Amy and Tedd attended.  Tedd won competition and received ½ off conference.


    • Encouraging participants to go to World Heart Game.  Also encouraged advertising this at local conferences.  Discussed possibility of having our basket raffle funds go to World Heart Game.


    • Higher Logic—AACVPR product to help with individual websites—there are several tiers to choose from


    • Karen Lui was disappointed in way memo rolled out on upcoming audits.  Wording was not proper and she is working on changing this.


    • Legal issues—if organization is not incorporated, they are not protected legally at its fullest.  We need to verify that MOKS is listed as incorporated.



  • Copyright laws—if presenter uses any information that could be copyrighted and it is published on website, there could be issues. Can we protect ourselves by putting note in speaker agreement?



      • Facebook / Social Media—it is fine to post information on page from other sites because they attribute back to creator.

Next Board Meeting:  July 10, 2018 @ 7am

Next Education Meeting:  July 3, 2018 @ 7am

Minutes submitted by Tiffanie Holman