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February 1, 2019 Board Meeting Minutes

MOKSACVPR Board Meeting

February 1, 2019

Graceland University, Independence, MO


  • Sandy Abbott, Carolyn Beard, Amy Choitz, Leann Dickson, Debbie Dorshorst, Tiffanie Holman, Loretta Thomas, Tedd Walsh, Tricia Walsh


Meeting called to order at 1100 by President Amy Choitz

January 2019 meeting minutes approved

Committee Reports:

  • Treasurer’s Report–Tricia Walsh
  • Account balances and January activity reviewed
  • 2018 budge reviewed
  • 2019 proposed budget reviewed and approved unanimously
  • 2018 taxes—Tricia will send in
  • Reviewed reports
  • Accesses MOKS website to review conference registrations
  • Education –Carolyn Beard / Tedd Walsh
  • Spring Conference
    • Location:  Graceland University—Tricia is asking for 1 more breakout room
    • Agenda:  Sent via email
    • Lodging:  Hilton Garden Inn
    • CEU’s—Leann-ANCC $160, Carolyn-AACVPR-charges by credit hour, Dawnie-ARC
    • Speakers:  
      • Do we have all confirmations, agreements, presentation titles?
      • All presentations need to be submitted in PowerPoint form by 4/1/19.  Only PDF versions will be available on the website.
      • Provide reimbursement forms to speakers
      • Speaker pay rate:
        • Karen Lui-$500
        • Susan Flack? -$500 / $250
        • Snizhana Weber-$500
        • Dr. Brian Carlin-$500 / $250
        • Susi Mathus-$250 / $250
        • Seth Donaldson-$250 / $ 250
        • Tracy Herriwig-AACVPR covered
        • Jennifer Cochran-$500
      • Need speaker for Friday night and 1 more breakout
        • Suggested Susan Flack—with Karen Lui Friday night, PFT breakout session
    • Vendors—Loretta and Leann are contacting vendors.  
      • Updated vendor list sent via email
      • Idea for sponsorship for food
        • Emails will be sent to vendors to see if any interest (ScottCare)—Tricia will send letterhead to Sandy
  • Food—Dawnie
    • Each board member to bring a case of water
  • Giveaways—Tiffanie
    • (2) pulse oximeters, (2) stethoscopes, (1) AACVPR membership, (1) 2020 MOKSACVPR conference attendance
  • Livestream
    • Would it be possible to livestream?
  • Photography—Debbie
  • Basket Raffle—Tricia will contact Camp Systole for more information
  • Handouts—will be loaded on website only, no printed copies will be available
  • Next year conference
    • 4/17-4/18/20
    • Power and Possibilities
    • Tedd will have Save the Dates made to hand out at conference
    • Tricia will confirm Graceland for dates
  • Communications/Website – Amy Choitz / Loretta Thomas
    • Google Drive—accessed for members to review.  Amy will send instructions with access information and password to members.
  • Constant Contact—Send out email regarding scholarship for (2) MO and (1) KS member to attend conference.  To qualify, person must: email board by 2/22/19 explaining why they want to attend conference, if they are interested in serving on board, and if they are 1st time attendee.  Board will then vote on winners.
  • Website
    • Issue with credit cards payments—was double charging conference fee
    • Conference agenda to be posted
    • Vendors / Logos to be posted
    • Can a captcha verification be added to website to prevent spam / hackers?
    • If you have any changes to website, let Amy know
  • Standards & Issues – Leann Dickson / Debbie Dorshorst
    • MAC meeting 1/25/19-working on reimbursement for new sites
    • Day of the Hill-March 4 & 5
      • Meetings confirmed
  • Nominations
    • Upcoming positions
      • President Elect—Carolyn Beard
      • Education chair—Tricia, co-chair—Sandy
      • Nominations—Amy
      • Communications—Loretta
      • Website—Amy
  • Certification – Carolyn Beard
    • 2019 application now open, deadline for submission is February 28
    • Performance report issues vs applet data on BP parameter change

Old Business:

  • None at this time

New Business

  • Joint Affiliate
    • Outstanding Affiliate—open and due by March 22.  Motion made to not apply this year, passed unanimously.
  • Lodging for members
    • Motion for lodging to be covered for members that travel more than 3 hours to meeting site. Motion passed unanimously.

Next Board Meeting:  March 5, 2019 at 0700

Education meeting:  February 12, 2019 at 0700

Minutes submitted by Tiffanie Holman

MOKSACVPR Strategic Planning Meeting

February 1, 2019

Graceland University, Independence, MO

  • Review Budget
    • 2018 reviewed
    • 2019 proposed budget reviewed, approved unanimously
  • Committee Members
    • Applications—have available at conference
    • Engagement
    • Recruiting Ideas—Succession Plans
    • Hand off membership—Tricia / Tedd will show Loretta constant contact
  • Review Bylaws
    • Appropriate changes made.  Motion to approve new changes approved unanimously
  • Review Strategic Plan
    • Strategic Plan reviewed.  Additions include: possibility of livestreaming conference, provide resources for those who cannot attend conference, promote Q&A AACVPR information at conference
    • Encouraging members to access AACVPR resources
    • Keeping reasonable expectations of volunteer members time
      • Opted out of “Roadshow” at this time.  Board members will mentor programs in their area
  • Continue to promote student involvement