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February 1, 2019 Board Meeting Minutes

MOKSACVPR Board Meeting

February 1, 2019

Graceland University, Independence, MO

Attendees:

  • Sandy Abbott, Carolyn Beard, Amy Choitz, Leann Dickson, Debbie Dorshorst, Tiffanie Holman, Loretta Thomas, Tedd Walsh, Tricia Walsh

Proceedings:

Meeting called to order at 1100 by President Amy Choitz

January 2019 meeting minutes approved

Committee Reports:

  • Treasurer’s Report–Tricia Walsh
  • Account balances and January activity reviewed
  • 2018 budge reviewed
  • 2019 proposed budget reviewed and approved unanimously
  • 2018 taxes—Tricia will send in
  • Reviewed authorize.net reports
  • Accesses MOKS website to review conference registrations
  • Education –Carolyn Beard / Tedd Walsh
  • Spring Conference
    • Location:  Graceland University—Tricia is asking for 1 more breakout room
    • Agenda:  Sent via email
    • Lodging:  Hilton Garden Inn
    • CEU’s—Leann-ANCC $160, Carolyn-AACVPR-charges by credit hour, Dawnie-ARC
    • Speakers:  
      • Do we have all confirmations, agreements, presentation titles?
      • All presentations need to be submitted in PowerPoint form by 4/1/19.  Only PDF versions will be available on the website.
      • Provide reimbursement forms to speakers
      • Speaker pay rate:
        • Karen Lui-$500
        • Susan Flack? -$500 / $250
        • Snizhana Weber-$500
        • Dr. Brian Carlin-$500 / $250
        • Susi Mathus-$250 / $250
        • Seth Donaldson-$250 / $ 250
        • Tracy Herriwig-AACVPR covered
        • Jennifer Cochran-$500
      • Need speaker for Friday night and 1 more breakout
        • Suggested Susan Flack—with Karen Lui Friday night, PFT breakout session
    • Vendors—Loretta and Leann are contacting vendors.  
      • Updated vendor list sent via email
      • Idea for sponsorship for food
        • Emails will be sent to vendors to see if any interest (ScottCare)—Tricia will send letterhead to Sandy
  • Food—Dawnie
    • Each board member to bring a case of water
  • Giveaways—Tiffanie
    • (2) pulse oximeters, (2) stethoscopes, (1) AACVPR membership, (1) 2020 MOKSACVPR conference attendance
  • Livestream
    • Would it be possible to livestream?
  • Photography—Debbie
  • Basket Raffle—Tricia will contact Camp Systole for more information
  • Handouts—will be loaded on website only, no printed copies will be available
  • Next year conference
    • 4/17-4/18/20
    • Power and Possibilities
    • Tedd will have Save the Dates made to hand out at conference
    • Tricia will confirm Graceland for dates
  • Communications/Website – Amy Choitz / Loretta Thomas
    • Google Drive—accessed for members to review.  Amy will send instructions with access information and password to members.
  • Constant Contact—Send out email regarding scholarship for (2) MO and (1) KS member to attend conference.  To qualify, person must: email board by 2/22/19 explaining why they want to attend conference, if they are interested in serving on board, and if they are 1st time attendee.  Board will then vote on winners.
  • Website
    • Issue with credit cards payments—was double charging conference fee
    • Conference agenda to be posted
    • Vendors / Logos to be posted
    • Can a captcha verification be added to website to prevent spam / hackers?
    • If you have any changes to website, let Amy know
  • Standards & Issues – Leann Dickson / Debbie Dorshorst
    • MAC meeting 1/25/19-working on reimbursement for new sites
    • Day of the Hill-March 4 & 5
      • Meetings confirmed
  • Nominations
    • Upcoming positions
      • President Elect—Carolyn Beard
      • Education chair—Tricia, co-chair—Sandy
      • Nominations—Amy
      • Communications—Loretta
      • Website—Amy
  • Certification – Carolyn Beard
    • 2019 application now open, deadline for submission is February 28
    • Performance report issues vs applet data on BP parameter change

Old Business:

  • None at this time

New Business

  • Joint Affiliate
    • Outstanding Affiliate—open and due by March 22.  Motion made to not apply this year, passed unanimously.
  • Lodging for members
    • Motion for lodging to be covered for members that travel more than 3 hours to meeting site. Motion passed unanimously.

Next Board Meeting:  March 5, 2019 at 0700

Education meeting:  February 12, 2019 at 0700

Minutes submitted by Tiffanie Holman

MOKSACVPR Strategic Planning Meeting

February 1, 2019

Graceland University, Independence, MO

  • Review Budget
    • 2018 reviewed
    • 2019 proposed budget reviewed, approved unanimously
  • Committee Members
    • Applications—have available at conference
    • Engagement
    • Recruiting Ideas—Succession Plans
    • Hand off membership—Tricia / Tedd will show Loretta constant contact
  • Review Bylaws
    • Appropriate changes made.  Motion to approve new changes approved unanimously
  • Review Strategic Plan
    • Strategic Plan reviewed.  Additions include: possibility of livestreaming conference, provide resources for those who cannot attend conference, promote Q&A AACVPR information at conference
    • Encouraging members to access AACVPR resources
    • Keeping reasonable expectations of volunteer members time
      • Opted out of “Roadshow” at this time.  Board members will mentor programs in their area
  • Continue to promote student involvement