February 1, 2019 Board Meeting Minutes

MOKSACVPR Board Meeting

February 1, 2019

Graceland University, Independence, MO

Attendees:

• Sandy Abbott, Carolyn Beard, Amy Choitz, Leann Dickson, Debbie Dorshorst, Tiffanie Holman, Loretta Thomas, Tedd Walsh, Tricia Walsh

Proceedings:

Meeting called to order at 1100 by President Amy Choitz

January 2019 meeting minutes approved

Committee Reports:

• Treasurer’s Report–Tricia Walsh

• Account balances and January activity reviewed
• 2018 budge reviewed
• 2019 proposed budget reviewed and approved unanimously
• 2018 taxes—Tricia will send in
• Reviewed authorize.net reports
• Accesses MOKS website to review conference registrations

• Education –Carolyn Beard / Tedd Walsh
• Spring Conference
  • Location:  Graceland University—Tricia is asking for 1 more breakout room
  • Agenda:  Sent via email
  • Lodging:  Hilton Garden Inn
  • CEU’s—Leann-ANCC $160, Carolyn-AACVPR-charges by credit hour, Dawnie-ARC
  • Speakers:  
    • Do we have all confirmations, agreements, presentation titles?
    • All presentations need to be submitted in PowerPoint form by 4/1/19.  Only PDF versions will be available on the website.
    • Provide reimbursement forms to speakers
    • Speaker pay rate:
      • Karen Lui-$500
      • Susan Flack? -$500 / $250
      • Snizhana Weber-$500
      • Dr. Brian Carlin-$500 / $250
      • Susi Mathus-$250 / $250
      • Seth Donaldson-$250 / $ 250
      • Tracy Herriwig-AACVPR covered
      • Jennifer Cochran-$500
    • Need speaker for Friday night and 1 more breakout
      • Suggested Susan Flack—with Karen Lui Friday night, PFT breakout session
  • Vendors—Loretta and Leann are contacting vendors.  
    • Updated vendor list sent via email
    • Idea for sponsorship for food
      • Emails will be sent to vendors to see if any interest (ScottCare)—Tricia will send letterhead to Sandy

• Food—Dawnie
  • Each board member to bring a case of water
• Giveaways—Tiffanie
  • (2) pulse oximeters, (2) stethoscopes, (1) AACVPR membership, (1) 2020 MOKSACVPR conference attendance

• Livestream
  • Would it be possible to livestream?
• Photography—Debbie
• Basket Raffle—Tricia will contact Camp Systole for more information
• Handouts—will be loaded on website only, no printed copies will be available
• Next year conference
  • 4/17-4/18/20
  • Power and Possibilities
  • Tedd will have Save the Dates made to hand out at conference
  • Tricia will confirm Graceland for dates

• Communications/Website – Amy Choitz / Loretta Thomas
  • Google Drive—accessed for members to review.  Amy will send instructions with access information and password to members.
• Constant Contact—Send out email regarding scholarship for (2) MO and (1) KS member to attend conference.  To qualify, person must: email board by 2/22/19 explaining why they want to attend conference, if they are interested in serving on board, and if they are 1^st time attendee.  Board will then vote on winners.
• Website
  • Issue with credit cards payments—was double charging conference fee
  • Conference agenda to be posted
  • Vendors / Logos to be posted
  • Can a captcha verification be added to website to prevent spam / hackers?
  • If you have any changes to website, let Amy know

• Standards & Issues – Leann Dickson / Debbie Dorshorst
  • MAC meeting 1/25/19-working on reimbursement for new sites
  • Day of the Hill-March 4 & 5
    • Meetings confirmed
• Nominations—
  • Upcoming positions
    • President Elect—Carolyn Beard
    • Education chair—Tricia, co-chair—Sandy
    • Nominations—Amy
    • Communications—Loretta
    • Website—Amy

• Certification – Carolyn Beard
  • 2019 application now open, deadline for submission is February 28
  • Performance report issues vs applet data on BP parameter change

Old Business:

• None at this time

New Business

• Joint Affiliate
  • Outstanding Affiliate—open and due by March 22.  Motion made to not apply this year, passed unanimously.

• Lodging for members
  • Motion for lodging to be covered for members that travel more than 3 hours to meeting site. Motion passed unanimously.

Next Board Meeting:  March 5, 2019 at 0700

Education meeting:  February 12, 2019 at 0700

Minutes submitted by Tiffanie Holman

MOKSACVPR Strategic Planning Meeting

February 1, 2019

Graceland University, Independence, MO

• Review Budget
  • 2018 reviewed
  • 2019 proposed budget reviewed, approved unanimously

• Committee Members
  • Applications—have available at conference
  • Engagement
  • Recruiting Ideas—Succession Plans
  • Hand off membership—Tricia / Tedd will show Loretta constant contact

• Review Bylaws
  • Appropriate changes made.  Motion to approve new changes approved unanimously

• Review Strategic Plan
  • Strategic Plan reviewed.  Additions include: possibility of livestreaming conference, provide resources for those who cannot attend conference, promote Q&A AACVPR information at conference
  • Encouraging members to access AACVPR resources
  • Keeping reasonable expectations of volunteer members time
    • Opted out of “Roadshow” at this time.  Board members will mentor programs in their area
• Continue to promote student involvement